Prophetstown Park District Board

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 June 15th, 2022 Minutes/Prophetstown Park District

A meeting of the Prophestown Park District Board of Commssioners was held on Wednesday June 15th, 2022 at the Prophetstown Park District.  The meeting was called to order by Sandy Johnson at 7:03 p.m. and the Pledge of Allegiance was recited.  Roll Call- those present included Commssioners Sandy Johnson, Josh Sibley and Aaron Thede-Director Karyn Sommers-Buck.  Commissioners Tom Green, Carl Weidel and Bookkeeper Maggie Linden were absent.  No May meeting took place due to lack of Commissioner availability.  

Public:  None

The April 2022 minutes were read and discussed.  Commissioner Sibley made a motion to accept and Commissioner Thede seconded; the motion carried, all in favor.  

The Treasurer's Report for April and May 2022 was discussed, motion to accept as presented made by Commissioner Thede, and Commsioner Sibley seconded, motion carried.  

Discuss final draft for 2022-2023 fiscal year-no further questions.  Approve in action items.

Correspondence –Gary Sutton, from Sutton and Son Construction discuss drop ceilings and any other changes we may want in the building addition. Will meet with Director and electrician to finalize 

Director’s Report –Reports from both May and June – Zowa Wresting on May 7th, fundraiser for Gigi’s – good attendance and great show-intend to be back in the fall for shows; games for baseball and softball started May 23rd –so far all has gone well, only a couple of rain out dates – league tournaments scheduled for July 5th-8th; Application for Whiteside County federal aid grant submitted – one for addition and one for outdoor recreational area; 5 new lifeguards trained and hired; Couch to 5K started week of May 7th for our 5K on July 2nd; umping clinic held by Tom Nance and Dan Howard had 10 attendees and those kids have been working for us and doing well; lawnmowers – Lyndon rental – should we stay with rental and Prophetstown mower needs anywhere from $350-$700 in repair ; should we look at the idea of coordinating to have classes be a part of membership fees or pay a monthly fee to participate in classes; Sunday hours started on June 12th – now open until 4 and have open swim hours from 12-4 p.m.; Class instructor Keirra Crocker has resigned her position- will be in search of new instructor ; Mini Camps underway instructed by Heather Bruns – 2 weeks of classes; swim lessons – 2 sessions 1 currently underway in June and will have second session in July; kiddie pool still working to get opened ; discuss options of flooring for new addition and ordering timeline to have it here so don’t have to store it and can be ready when needed.

Report From Commissioner’s –Commissioner Sibley asked about the water fountain from Elkay, Commissioner Sibley asked about treadmills and timeline for repairs and AroundPtown Sunday advertising.

Action Items 

–i. Approve Budget for Fiscal Year 2022-2023 – Motion from Commissioner Sibley, second from Commissioner Thede – all in favor. 

No Action on Lawnmowers and Flooring for Addition

Motion for Adjournment by Commissioner Thede and Second by Commissioner Thede, all in favor

April 20th, 2022 

Minutes/Prophetstown Park District

 A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday March 20th, 2022 at the Prophetstown Park District.  The meeting was called to order by President Tom Green at 7:02 p.m. and the Pledge of Allegiance was recited.  Roll Call-Those present included Commissioners Tom Green, Carl Weidel, Josh Sibley and Sandy Johnson-Director Karyn Sommers-Buck and Bookkeeper Maggie Linden.  Commissioner Aaron Thede was absent.    Public: None The March 2022 minutes were read and discussed.  Commissioner Sibley made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor.  The Treasurer’s Report for March 2022 was discussed, motion to accept as presented made by Commissioner Weidel, Commissioner Sibley seconded, all in favor, the motion carried.    Correspondence –None Director’s Report – Easter Egg Hunt went well – generous donation – great response from participants; ZOWA wrestling May 7th Gigi Fundraiser; Games for baseball and softball start the week of May 23rd; Donation from Clarence Reiley memorial – would like designated towards baseball/softball; Application for Whiteside County federal money; classroom add on is progressing – will be waiting on certain items and companies to complete; lifeguard certification class being offered April 30th/May 1st, will also be offering a class June 4th/5th; Couch to 5K starting May 7th – will be doing a one mile training also starting in June; umping clinic with Dan Howard and Carter Ames set for May 21st from 12-2; summer events flyer to be passed out at school early May with all of our summer offerings – Heather doing 3 weekly classes, swim lessons, summer fitness classes- will also have our membership prices on it. Report From Commissioner’s –President Green discussed the telescope, $1500 total; Commissioner Sibley talk to school and ask about going together to get a new Big Country/Gator; extended summer hours on Sunday – both facility and open swim.   Action Items –i.  Budget Change for Fiscal Year 2021-2022 – Commissioner Weidel Motion to move $19,500 from New Equipment to Direct Material.  A motion to adjourn was made by Commissioner Sibley and seconded by Commissioner Weidel, all in favor, the motion carried.   Secretary, Board of Commissioners     Karyn Sommers-Buck 

March 16th, 2022 

Minutes/Prophetstown Park District

 A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday March 16th, 2022 at the Prophetstown Park District.  The meeting was called to order by President Tom Green at 7:02 p.m. and the Pledge of Allegiance was recited.  Roll Call-Those present included Commissioners Tom Green, Carl Weidel, Josh Sibley and Aaron Thede and Sandy Johnson-Director Karyn Sommers-Buck.  Bookkeeper Maggie Linden was absent.    Public: None The February 2022 minutes were read and discussed.  Commissioner Sibley made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor.  The Treasurer’s Report for February 2022 was discussed, motion to accept as presented made by Commissioner Weidel, Commissioner Johnson seconded, all in favor, the motion carried.    Correspondence –Revisited the Sutton and Son quote on shower towers, timeline is 3-4 weeks once ordered. Director’s Report –COVID 19 Updates- restrictions have been lifted.  Softball and Baseball scheduling meeting with other towns set for April 3rd at the facility; Elementary basketball skills just finished up; Zowa Wrestling March 19th and fundraiser for Gigi’s Playhouse scheduled for May 7th; Easter Egg Hunt in the pool set for April 2nd, Easter egg candy donated by Kathy Pritchard Knutson’s company Ferraro;  Director approached by community member about the Grove Street property-if the Park District would consider selling-told them I felt unlikely – asked Board’s opinion and they said the same thing- not selling, and if anything we would talk to school about it first.    Report from Commissioners-Commissioner Green asked about AroundPTown contract; Commissioner Sibley asked about addition and outside posts that need covering; Commissioner Thede asked about a replacement rim – it is here just need to put up; Commissioner Johnson asked about the telescope, Green said he will talk with the owner.  Action Items –i.  Shower towers- Commissioner Weidel motion to purchase and additional labor cost, 2nd Commissioner Sibley – all in favor.  ii.  Motion from Commissioner Thede for AroundPtown contract for $2000.00 per year, second from Commissioner Johnson, all in favor.  A motion to adjourn was made by Commissioner Johnson and seconded by Commissioner Weidel, all in favor, the motion carried.  

Secretary, Board of Commissioners     Karyn Sommers-Buck 

Board of Commissioners Meeting 

February 16th,  2022 Minutes/Prophetstown Park District 

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday February 16th, 2022 at the Prophetstown Park District.  The meeting was called to order by President Tom Green at 7:03 p.m. and the Pledge of Allegiance was recited.  Roll Call-Those present included Commissioners Tom Green, Carl Weidel, Josh Sibley and Aaron Thede-Director Karyn Sommers-Buck.  Commissioner Sandy Johnson and Bookkeeper Maggie Linden were absent.    Public: Dan Eyrich – talked about working with AroundPtown.com for advertising and getting our news out to new and different people.  Different options were discussed, will meet with him this month to discuss a plan going forward. The January 2022 minutes were read and discussed.  Commissioner Sibley made a motion to accept and Commissioner Weidel seconded; the motion carried, all in favor.  The Treasurer’s Report for January 2022 was discussed, motion to accept as presented made by Commissioner Thede, Commissioner Weidel seconded, all in favor, the motion carried.    Correspondence –Sutton and Son quote on shower towers, the price is what we expected, will check on a timeline for shipping and see if it coordinates with the shipping date for the tile. Director’s Report –COVID 19 Updates- same requirements – no new updates.  Softball and Baseball Sign Up out and due March 18th; Elementary basketball skills is underway; 5K and Streetscape Activities scheduled for July 2nd; Zowa Wrestling February 19th and again on March 19th; had conversation with Moore Foundation Board Member Tani Bauer about application process.    Report from Commissioners-Commissioner Thede asked about treadmills in the fitness center – preventative maintenance done in November, parts ordered in December – will check back in on timeline.   Commissioner Thede also asked about snow removal, said will contact Skromme to see if they are interested.   Action Items –None. For March, Shower Heads and proposal from AroundPtown.  A motion to adjourn was made by Commissioner Weidel and seconded by Commissioner SIbley, all in favor, the motion carried.   Secretary, Board of Commissioners     Karyn Sommers-Buck 

Board of Commissioners Meeting 

January 19th,  2022 Minutes/Prophetstown Park District A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday January 19th, 2022 at the Prophetstown Park District.  The meeting was called to order by President Tom Green at 7:02 p.m. and the Pledge of Allegiance was recited.  Roll Call-Those present included Commissioners Tom Green, Carl Weidel, Sandy Johnson and Josh Sibley-Director Karyn Sommers-Buck.  Commissioner Aaron Thede and Bookkeeper Maggie Linden were absent.    Public: None The December 2021 minutes were read and discussed.  Commissioner Sibley made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor.  The Treasurer’s Report for December 2021 was discussed, motion to accept as presented made by Commissioner Weidel, Commissioner Sibley seconded, all in favor, the motion carried.   Director will look into items on balance sheet and if totals in fixed assets are correct.  Correspondence –None  Director’s Report –COVID 19 Updates- same requirements – no new updates. Pool heater has been replaced –Halogen was able to get us one in less than a couple of days as others were quoting us 10 weeks out, filing a claim report with ComEd since there is idea that control board was problem that may have been caused by transformer going out in November; Basketball Skills starting in February- girls Wednesday and boys Saturday; Bond is complete for the year; Baseball and softball forms will be due in March – meeting with other towns will happen in the next couple weeks; $1000 PDRMA refund from our loss control review; ZOWA wrestling will take place Saturday January 22nd.   Report from Commissioners-Commissioner Sibley asked about timeline of addition to facility – Sutton and Sons said start in March, asked about shower towers-still waiting on quote; Commissioner Green asked about sidewalk maintenance for snow/ice, staff usually handles-look to hire out.  Action Items –None.  A motion to adjourn was made by Commissioner Johnson and seconded by Commissioner Weidel, all in favor, the motion carried.   Secretary, Board of Commissioners     Karyn Sommers-Buck 

Board of Commissioners Meeting

 December 15th,  2021 Minutes/Prophetstown Park District A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday December 15th, 2021 at the Prophetstown Park District.  The meeting was called to order by President Tom Green at 7:00 p.m. and the Pledge of Allegiance was recited.  Roll Call-Those present included President Tom Green, Vice President Carl Weidel,  Commissioner Aaron Thede; Secretary Sandy Johnson and Commissioner Josh Sibley. Director Karyn Sommers-Buck and Maggie Linden    Public: None At 7:05 p.m. President Green presented an ORDINANCE providing for the issue of $125,000 General Obligation Park Bonds, Series 2021, of the Prophetstown Park District, Whiteside and Henry Counties, Illinois, for the payment of land for parks, for the building, maintaining, improving and protecting of the same and the existing land and facilities of said Park District and for the payment of the expenses incident thereto, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to Farmers National Bank, Prophetstown, Illinois. Park Commissioner Weidel moved and Park Commissioner Sibley seconded the motion that the hearing be adjourned.  Roll Call – Weidel Aye, Thede Aye, Sibley Aye, Johnson Aye and Green Aye - No Nay.  The President then declared the motion carried and the Hearing was adjourned. 2021 Annual Tax Levy Draft and Budget and Appropriation : presented approved budget – numbers will stay the same.   Corporate stay at $44,000, Recreation $34,585, Liability $10, 580 and Social Security $12,800. Motion by Commissioner Weidel to accept and second by Commissioners Johnson.   The November 2021 minutes were read and discussed.  Commissioner Weidel made a motion to accept and Commissioner Sibley seconded; the motion carried, all in favor.  The Treasurer’s Report for November 2021 was discussed, motion to accept as presented made by Commissioner Thede, Commissioner Weidel seconded, all in favor, the motion carried.  Correspondence –None  Director’s Report –COVID 19 Updates- same requirements – no new updates. Pool heater issues – waiting on getting  final parts to put in, and see if will work or will try to get new, waiting on feedback from different companies on prices.  Elementary basketball will start in February; Reindeer Dash went well, over 50 participants; display is up in the park for Light up the Park; Have shared with the Board a schedule of meetings for 2022; Holiday hours Christmas eve close at noon, closed Christmas, New Year’s eve close at 4 and closed New Year’s Day; Tiles for showers are 10-12 weeks out – still working on prices for shower towers – will work to coordinate all of that work. Report from Commissioners-If can’t get a pool heater in a timely manner, look at draining and painting the pool as an option. Action Items –A motion was made by Commissioner Sibley and Second by Commissioner Johnson to keep the yearly bonus for employees at the same as last year’s amounts; a motion was made by Commissioner Weidel to increase employee Meier to $14.25 an hour and to increase the wages of hourly employees to match the Illinois Minimum Wage amounts; second by Commissioner Johnson.  A motion to adjourn was made by Commissioner Sibley and seconded by Commissioner Thede, all in favor, the motion carried.   Secretary, Board of Commissioners     Karyn Sommers-Buck   

Board of Commissioners Meeting

November 17th,  2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday November 17th, 2021 at the Prophetstown Park District. The meeting was called to order by President Tom Green at 7:00 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel,  Commissioner Aaron Thede; Director Karyn Sommers-Buck and Maggie Linden Absent: Secretary Sandy Johnson and Commissioner Josh Sibley.   

Public: None

At 7:15 p.m. President Green announced that the public Hearing to receive public comments on the proposal  to sell $125,000 General Obligation Bonds for the payment of land condemned or purchased for parks, for the building, maintaining, improving and protecting of the same and the existing land and facilities of the District and for the payment of the expenses incident thereto- he explained that all persons desiring to be heard would have an opportunity to present written or oral testimony. No Park Commissioners had any additional comments, no written testimony was presented, no oral or public comments were made. The President then announced that all persons desiring to be heard had been given an opportunity with respect to the proposed issuance of the Park Bonds. Park Commissioner Weidel moved and Park Commissioner Thede seconded the motion that the hearing be adjourned. Roll Call – Weidel Aye, Thede Aye and Green Aye. No Nay. The President then declared the motion carried and the Hearing was adjourned.

2021 Annual Tax Levy Draft was presented – numbers will stay the same, we will not increase the amount. Corporate stay at $44,000, Recreation $34,585, Liability $10, 580 and Social Security $12,800.

The October 2021 minutes were read and discussed. Commissioner Weidel made a motion to accept and Commissioner Thede seconded; the motion carried, all in favor. 

The Treasurer’s Report for October 2021 was discussed, motion to accept as presented made by Commissioner Thede, Commissioner Weidel seconded, all in favor, the motion carried. 

Correspondence –Brothers Flooring and Carpet House – Shower Towers – Brothers Flooring updated quote for shower areas in lockerroom; Gary Sutton present to discuss shower towers to be replaced – cost estimated to be between $6500-$7000 for each one to be replaced. Thede asked to check on those with partitions as options as well.  

Director’s Report –COVID 19 Updates- same requirements – no new updates. AFR Report filed by Gerry Halpin, Park District will have a display in the Park for the drive thru – will not have an entry in the parade; Reindeer Dash will take place the day of the parade at 4 p.m. downtown; Elementary basketball will start at beginning of January – forms will go out after Thanksgiving; Fitness class – sport enhancement will start for 6th-12th grade students on June 28th; discussed bill that was recently received from architect on additions to facility – will wait to pay after discussion. 

Report from Commissioners-Commissioner Thede asked about the group of pickleball players who had presented last month and if we had touched base with them, Commissioner Weidel had talked to Kim Meyer and Director Sommers-Buck had talked to a few of the players about the options moving forward.  

Unfinished Business –Telescope – owner is supposed to get us pricing to review.

Action Items –Showers Update – Commissioner Weidel made a motion to budget for $30,000.00 to complete the remodel of the shower areas in the lockerrooms – Brothers Flooring do the tile work and Sutton will order and replace the shower towers, second by Commissioner Thede – all in favor.

A motion to adjourn was made by Commissioner Thede and seconded by Commissioner Weidel, all in favor, the motion carried.

Secretary, Board of Commissioners Karyn Sommers-Buck   

Board of Commissioners Meeting

October 19th,  2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Tuesday, October 19th, 2021 at the Prophetstown Park District. The meeting was called to order by President Tom Green at 7:00 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel, Treasurer Sandy Johnson, Commissioners Josh Sibley and Aaron Thede; Director Karyn Sommers-Buck Absent: Bookkeeper Maggie Linden.   

Public: Don Robinson and 5 other members of the public to discuss the possibility of building outdoor pickleball courts. Handout was given to all commissioners and Director about utilizing the Grove Street property for courts. 

General Obligation Bonds for the new year were discussed, and Board agreed the current amount of $125,000 was set. Motion by Commissioner Weidel, second by Commissioner Johnson, all in motion. 

The September 2021 minutes were read and discussed. Commissioner Weidel made a motion to accept and Commissioner Sibley seconded; the motion carried, all in favor. 

The Treasurer’s Report for September 2021 was discussed, motion to accept as presented made by Commissioner Sibley, Commissioner Thede seconded, all in favor, the motion carried. 

Correspondence –Brothers Flooring and Carpet House – still waiting on an updated estimate –also waiting on estimates for new shower towers. 

Director’s Report –COVID 19 Updates- same requirements – no new updates. Soccer finished the 16thwith tournaments for the older kids, Flag football finishing on the 20th, good turnouts and great weather for both seasons; Movie in the Park, working with PES, waiting on licensing and possibly doing a movie indoors; Credential certificates for IAPD representation annual meeting; Gerry Halpin will again do our Annual Financial Report; Was approached by Andy Meier about our extra higher weight dumbbells and if we would be willing to donate to prison- Board agreed to donate ; New Beginnings Community Foundation seeking applications-telescope.

Report from Commissioners-Commissioner Sibley asked about new equipment(plates and dumbbells) arriving – after 18 months it was finally delivered and members seem pleased with them. President Green asked that we find out what the electricity plans are for the school batting cage’s since using the electricity off of Prophet Gear, dome in Lyndon-will check on amounts and see about getting it moved and where to put it, make sure to push for membership advertisement for the next couple of months. 

Unfinished Business –Work has started on additional class/storage space – when preparing the site for cement work – claim was that the Mediacom cable was cut-Jim Fisk was working on site so his insurance is dealing with the dispute. 

Action Items –Credentials Certificate for IAPD, motion from Commissioner Weidel and second from Commissioner Sibley for Director Karyn Sommers-Buck to be the designated delegate for the IAPD Annual Business meeting, all in favor. Tabled Shower Updates.

A motion to adjourn was made by Commissioner Johnson and seconded by Commissioner Thede, all in favor, the motion carried.

Secretary, Board of Commissioners Karyn Sommers-Buck 

Board Minutes 2021

Board of Commissioners Meeting

September 15th,  2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday, September 15th, 2021 at the Prophetstown Park District. The meeting was called to order by President Tom Green at 7:00 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel, Treasurer Sandy Johnson, Commissioners Josh Sibley and Aaron Thede; Director Karyn Sommers-Buck Absent: Bookkeeper Maggie Linden.   

Public: None 

The August 2021 minutes were read and discussed. Commissioner Weidel made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor. 

The Treasurer’s Report for August 2021 was discussed, motion to accept as presented made by Commissioner Sibley, Commissioner Thede seconded, all in favor, the motion carried. 

Correspondence –Brothers Flooring and Carpet House estimates for retiling the shower areas in both lockerrooms. Carpet House doesn’t have the ability to tear up the tile, so will talk with them about options and go back to Brothers Flooring about different tile options since we prefer Carpet House’s option.  Showed the board members the rubber flooring options, the roll out options seem to fit us, will continue to seek out options for flooring in the new additional storage/classroom space and the current fitness center.

Director’s Report –COVID 19 Updates-masks reinstated for indoor setting as of August 30th-new mandates posted; soccer started September 11th, and fag football starts the 15th , both will last for 6 weeks. Working on movie in the park.

Report from Commissioners-Commissioner Thede asked about the pitching machines we have and use of them – will check with school on electricity and then get the equipment into the shed for community use; President Green explained that that he has access to an astronomy bubble – with a telescope as well- board will discuss if it something we would want to purchase and utilize. 

Unfinished Business – Building Permit Issued as of 9/7/21.

Action Items –Shower Updates/Tile and Towers - Tabled

A motion to adjourn was made by Commissioner Thede and seconded by Commissioner Sibley, all in favor, the motion carried.

Secretary, Board of Commissioners Karyn Sommers-Buck

Board of Commissioners Meeting

August 18th, 2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday, August 18th, 2021 at the Prophetstown Park District. The meeting was called to order by President Tom Green at 7:02 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel, Treasurer Sandy Johnson, Commissioner Josh Sibley; Director Karyn Sommers-Buck: Absent Commissioner Thede and bookkeeper Maggie Linden.   

Public: None 

The July 21st, 2021 minutes were read and discussed. Commissioner Sibley made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor. 

The Treasurer’s Report for July was discussed, motion to accept both as presented made by Commissioner Weidel, Commissioner Sibley seconded, all in favor, the motion carried. 

Correspondence – Sport Court and Brothers Flooring, Jim Fisk-volleyball court, Dietz Concrete - Pickleball

Director’s Report –COVID 19 Updates-masks recommended for indoor settings, those not vaccinated and to still observe the 6 foot policy if no mask, those vaccinated do not have to wear masks, anticipate changes with continued surges; Flag Football and Soccer start in September, Forms Due August 23rd; Heard from Johnson Fitness that they have found barbells and plates – apologized for making us wait this long; movie in the park – working with PFS and distributor on dates and movies available; indoor batting cages cost is upwards of $30,000; ordered rubber flooring options should be here by September meeting; Starguard audit took place, we have to make some changes- more inservice/videos for the guards; Health Department visited, have to change a couple flow meters; new Yoga teacher Kris Nielsen; Work on the trees in Lyndon and the batting cage to get that more suitable for next year’s season.

Report from Commissioners-Commissioner Sibley asked about addition progress, submitted permit application to city for building. 

Unfinished Business – 

Action Items –None

A motion to adjourn was made by Commissioner Johnson and seconded by Commissioner Weidel, all in favor, the motion carried.

Secretary, Board of Commissioners Karyn Sommers-Buck

Board of Commissioners Meeting

July 21st, 2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday, July 21st, 2021 at the Prophetstown Park District. The meeting was called to order by President Tom Green at 7 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel, Treasurer Sandy Johnson, Commissioners Josh Sibley and Aaron Thede; Director Karyn Sommers-Buck, bookkeeper Maggie Linden.   

Public: None 

The June 16th, 2021 minutes were read and discussed. Commissioner Weidel made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor. 

The Treasurer’s Report for June was discussed, motion to accept both as presented made by Commissioner Sibley, Commissioner Weidel seconded, all in favor, the motion carried. 

Correspondence – Sutton and Son Construction, Jim Fisk-volleyball court, Dietz Concrete - Pickleball

Director’s Report –COVID 19 Updates-Phase 5 for the State of Illinois, masks recommended for those not vaccinated and to still observe the 6 foot policy if no mask, those vaccinated do not have to wear masks; Streetscape and 5K were a success – good weather and good turnout; Attendant and Lifeguard Inservice slated for July 30th; baseball and softball seasons ended well – overall good numbers and good feedback; discuss if we have a need for additional Sunday hours past noon, at this time, will stay with the current schedule; seasonal workers and lifeguard pay – with age 18 vs 15/16, doing the same job for different pay just because of age – some that may have been here longer less pay just because they are younger –as of now stay with the current page scale that reflects minimum wage for Illinois; discuss with the board members the handout on a new pool vacuum that is automatic with a caddy – action item; debit or credit card use for payment at facility- after discussion, we will stick with current cash or check option.

Report from Commissioners-Commissioner Sibley asked about movie in park that we had gotten money from previously – will contact previous company and get a date set for the fall; Commissioner Johnson reported that people attending games in Lyndon appreciated the shade and trees available when watching children play games.

Unfinished Business – Discuss Priority/Wish List for facility –discuss proposal for the multipurpose room/garage space conversion for additional classroom space. 

Action Items –Motion to approve purchase of pool vacuum made by Commissioner Thede, second by Commissioner Sibley – all in favor; Motion to approve increase to new Lifeguard Instructor Jenna Saad’s hourly rate to always be at least $1.00 above the current minimum wage rate; Motion to approve to move forward with the building of the multipurpose addition to facility made by Commissioner Sibley, Second by Commissioner Weidel, aye for Commissioner Johnson and nay for Commissioners Green and Thede –motion passed.

A motion to adjourn was made by Commissioner Johnson and seconded by Commissioner Sibley, all in favor, the motion carried.

Secretary, Board of Commissioners Karyn Sommers-Buck

Board of Commissioners Meeting

June 16th, 2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday, June 16th, 2021 at the Prophetstown Park District. The meeting was called to order by Treasurer Sandy Johnson at 7 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included Treasurer Sandy Johnson, Commissioners Josh Sibley and Aaron Thede; Director Karyn Sommers-Buck; absent was President Tom Green, Vice President Carl Weidel, bookkeeper Maggie Linden.   

Public: None 

The Draft for the Budget for the fiscal year June 1, 2021-May 31, 2022 was discussed, reviewed one last time and will be voted on with action items.

The April 17th, 2021 minutes were read and discussed. Commissioner Thede made a motion to accept and Commissioner Sibley seconded; the motion carried, all in favor. 

The Treasurer’s Report for April and May 2021 were both discussed, motion to accept both as presented made by Commissioner Sibley, Commissioner Thede seconded, all in favor, the motion carried. 

Correspondence – Fisk Excavating discussing volleyball court costs.

Director’s Report –COVID 19 Updates-Phase 5 for the State of Illinois, masks recommended for those not vaccinated and to still observe the 6 foot policy if no mask, those vaccinated do not have to wear masks; Streetscape and 5K slated for July 3rd, shouldn’t have any issues with restrictions;  Swim lessons have started, will have another session in July; 5 new lifeguards trained by newly certified lifeguard instructor Jenna Saad; Nutrition and Fitness training for staff- Keirra Crocker under $200, then will look at offering services to community members; Baseball and softball in full swing – no issues so far, numbers are down overall in the league but still getting same amount of games in shortened season; discuss if we should increase the seasonal workers/lifeguard starting pay; PDRMA risk management agent came out and did a walk through at facility – minor changes to be made to things she noticed in building walk through; Heather is doing STEM weekly classes throughout summer-have had a good response; 

Report from Commissioners-None

Unfinished Business – Discuss Priority/Wish List for facility – consensus is work towards a multipurpose room/garage space conversion for additional classroom space

Action Items –Motion to approve Budget for 2021-2022, by Commissioner Sibley, second by Thede, all in favor.  Tabled other items. 

A motion to adjourn was made by Commissioner Johnson and seconded by Commissioner Thede, all in favor, the motion carried.

Secretary, Board of Commissioners Karyn Sommers-Buck

Board of Commissioners Meeting

April 21st, 2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday, April 21st, 2020 at the Prophetstown Park District. The meeting was called to order by President Green at 7:00 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel, Treasurer Sandy Johnson, Commissioners Josh Sibley and Aaron Thede; Director Karyn Sommers-Buck and absent was bookkeeper Maggie Linden.   

Public: None 

The Draft for the Budget for the fiscal year June 1, 2021-May 31, 2022 was discussed, any changes were pointed out by Director Sommers-Buck, no questions from Board. Will present for approval in May.

The March 17th, 2021 minutes were read and discussed. Commissioner Weidel made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor. 

The Treasurer’s Report for March 2021 was discussed, motion to accept made by Commissioner Weidel, Commissioner Sibley seconded, all in favor, the motion carried. 

Correspondence – Sutton and Son Construction – Dietz Concrete, Fisk Excavating , Strike’s Electric quote for work on classroom addition. Additional quotes for each service.

Director’s Report –COVID 19 Updates- Employee Compensation – discussed that with proper paperwork of dates, one time compensation will be given to each attendant employee for hours lost during a 14 day period quarantine, will vote on with action item; Baseball and softball scheduling meeting April 28th here at facility; Easter Egg Hunt was a success, close to 100 participants; 5k/Streetscape will take place on July 3rd – will watch to see if and how will adapt depending on restrictions in place; Membership Prices have been going over well, people had good reactions to the prices; Working with school/Birkey’s to look at prices for new Big Country utility vehicle to use for both of us; had an inquiry about diamond rental in Lyndon for practices and games- talked with Morrison and got their contract information if something we want to proceed with; have purchased pitching machines – price is $2700.00, school/Moore Foundation leftover money was $2315.00; working to switch lifeguards from Red Cross to Starguard; Congrats to Tom and Sandy for securing their Board Commissioner positions for another 4 years. 

Report from Commissioners-Commissioner Sibley talked about water fountain from Elkay –Pat Meadows; Commissioner Weidel asked about baseball/softball numbers for year, down from previous years.

Unfinished Business – Discuss Priority/Wish List for facility – consensus is work towards a multipurpose room/garage space conversion for additional classroom space; look to price out sand volleyball court to put on Grove Street parking lot.

Action Items –Motion to approve Draft of Budget for 2021-2022, by Commissioner Sibley, second by Johnson, Roll Call, all in favor. Motion by Commissioner Weidel to for Covid Compensation Policy – 1x use by staff attendants who only work hours at our facility that with proper paperwork produced, would be paid for hours worked during quarantine period if necessary., second by Commissioner Sibley, all in favor.  

A motion to adjourn was made by Commissioner Johnson and seconded by Commissioner Thede, all in favor, the motion carried.

Secretary, Board of Commissioners Karyn Sommers-Buck

Board of Commissioners Meeting

March 17th, 2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday, March 17th, 2020 at the Prophetstown Park District. The meeting was called to order by President Green at 7:03 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel, Treasurer Sandy Johnson, Commissioners Josh Sibley and Aaron Thede; Director Karyn Sommers-Buck and absent was bookkeeper Maggie Linden.   

Public: None 

The February 17th, 2021 minutes were read and discussed. Commissioner Sibley made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor. 

The Treasurer’s Report for February 2021 was discussed, motion to accept made by Commissioner Weidel, Commissioner Sibley seconded, all in favor, the motion carried. 

Correspondence –New drawings from architect, discussion over each of them. Director will talk to local contractors about original thought of adding on to garage for classroom for fitness classes.

Director’s Report –COVID 19 Updates, we are still in Phase 4 –Easter Egg Pool Hunt have sign ups on signupgenius.com, link posted on FB page and on our website; Baseball and Softball Meeting taking place Sunday March 21st here at the PPD, discuss season dates, COVID procedures-extend our sign ups until April 2nd; Conversation with Health Department and PDRMA about mask use when exercising – should versus must in the guidance; we have started selling water and Gatorade. 

Report from Commissioners-Commissioner Johnson asked about can trailer being moved – school has let us know once get emptied and place available on parking lot will move. Commissioner Weidel asked about us coed softball league for the summer, will plan on having it. President Green discussed having a priority list/wish list for the next meeting, about ideas for the facility and growth.

Action Items – Membership Prices for Residents – Motion from Commissioner Weidel to change prices for in town residents for a year starting April 1st, Youth $55, Teen and Senior $70, Adult $95, Couple $140, Family $200 with unlimited members from the same household- also change member price for classes to $2 and all EP Athletes in grades 9-12 will get the resident price; second Commissioner Sibley- Roll Call, All in Favor. 

A motion to adjourn was made by Commissioner Thede and seconded by Commissioner Johnson, all in favor, the motion carried.

Secretary, Board of Commissioners Karyn Sommers-Buck

Board of Commissioners Meeting

February 17th, 2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday, February 17th, 2021 at the Prophetstown Park District. The meeting was called to order by President Green at 7:03 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel, Treasurer Sandy Johnson, Commissioners Josh Sibley and Aaron Thede; Director Karyn Sommers-Buck and Maggie Linden.   

Public: None 

The January 20th, 2020 minutes were read and discussed. Commissioner Sibley made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor. 

The Treasurer’s Report for January 2021 was discussed, motion to accept made by Commissioner Weidel, Commissioner Johnson seconded, all in favor, the motion carried. 

Correspondence –No updates from the architect at this time, President Green asked for contact information to reach out.

Director’s Report –COVID 19 Updates, we are in Phase 4, and had been allowing those that could safely distance to not wear a mask following guidelines. On the 12th, we received an update via IAPD that DCEO had made changes to everyone in the building besides pool area have to wear a mask, classes included. At this time, everyone will continue to wear a mask while in the facility-we will watch for any updates. In March, move to not requiring reservations, no time limits on being in the building as well. Staff will deep clean throughout the day to keep the facility clean, and keep up to the same standards we have had since we opened back up in June. Elementary skills basketball has started, and we have 100 participants. All has gone well so far. We are looking at Saturday the 3rd of April to have our Easter Egg Hunt in the pool, limited numbers and requiring sign ups. 5K and Streetscape will take place on July 3rd, as those in charge of festivities are thinking that they if able to have typical fireworks, they will be on the 4th. Boilers had a pump go out, so that was changed and all had been functioning properly, until this past weekend when they went into alarm again- the pipes on the outside of facility had a screen that was frozen over with the cold weather, have taken them off and no problems since.  Windy City Energy bill down from $1300 to $900, have sent new contract to look over. Sundays have averaged around 10 people, will continue to monitor if worth staying open. 

Report from Commissioners – None

Old Business: Membership Prices – will have spreadsheet of various percentage ranging from 25%-40% off the current prices. Will also put together a spreadsheet of current members and previous years, breaking out youth, teen, adult and family. Discuss Director’s Contract, discuss cost of living wage increase of 3%.

Action Items – Motion by Commissioner Weidel to increase Director salary by $1500 for the calendar year 2021, rectroactive to January 1st, 2021, second by Commissioner Sibley, roll call all Aye, all in favor. 

A motion to adjourn was made by Commissioner Johnson and seconded by Commissioner Sibley, all in favor, the motion carried.

 Secretary, Board of Commissioners Karyn Sommers-Buck 

Board of Commissioners Meeting

January 20th, 2021 Minutes/Prophetstown Park District

A meeting of the Prophetstown Park District Board of Commissioners was held on Wednesday, January 20th, 2020 at the Prophetstown Park District. The meeting was called to order by President Green at 7:00 p.m. and the Pledge of Allegiance was recited. Roll Call-Those present included President Tom Green, Vice President Carl Weidel, Treasurer Sandy Johnson, Commissioners Josh Sibley and Aaron Thede; Director Karyn Sommers-Buck and Maggie Linden.   

Public: None 

The December 16th, 2020 minutes were read and discussed. Commissioner Weidel made a motion to accept and Commissioner Johnson seconded; the motion carried, all in favor. 

The Treasurer’s Report for December 2020 was discussed, motion to accept made by Commissioner Sibley, Commissioner Thede seconded, all in favor, the motion carried. 

Correspondence –Had gotten an email from architect on Tuesday with a couple of preliminary drawings, shared with the Board, numerous questions about comparison drawings we were expecting, will call and talk before the next meeting.

Director’s Report –COVID 19 Updates, we are moved into Tier 1 as of Monday, January 18th – have started classes back up, and open swim will start again this Saturday and have the rest of the facility open during this time. We will try having the facility open on Sundays from 8:00 a.m. –Noon starting on Sunday’s in February. If not many patrons take advantage of it, will go back to Monday-Saturday schedule. We will offer elementary basketball in February, will make a schedule once IHSA makes announcements on sports. Baseball and softball registrations will be put out-depending on schedule of high school sports and COVID, will determine our start of play.  Discuss batting cage for indoors- have reached out to different companies and will see what ideas they have for us, will talk with Breedlove’s about pitching machine purchases. 5K and Streetscape dates will be determined by the 4th of July festivities and when fireworks will take place. Discuss membership prices - talk about decreasing resident prices - leave punch cards and daily fees the same. 

Report from Commissioners-None

Action Items – Motion for Staff Wages to increase by .25 Bruns, .50 Meier by Commissioner Weidel, second by Commissioner Johnson –motion carried, all in favor